A 5-step checklist for building a zero-leak core return workflow in your shop. Print it, post it at the return shelf, and run through it with your team.
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What’s Inside
01
Capture every core at invoice entry
□Scan invoice PDF or photo for core charge lines
□Record: vendor, part number, core amount, invoice date
□Calculate return due date from vendor return window
□Enter or auto-extract into your core tracking system
02
Label every bag before it hits the shelf
□Print QR label with vendor, part #, due date, urgency color
□Attach label to the bag or part before placing on return shelf
□Scan QR at kiosk to confirm drop-off (if using kiosk mode)
□Never allow unlabeled cores on the return shelf
03
Weekly Monday shelf review (10 min)
□Pull all cores due within 7 days (red and amber labels)
□Box and ship before Tuesday
□Log tracking number against each core record
□Note any rejected or condition-disputed cores
04
Confirm shipping and status
□Mark each shipped core as "Returned" with tracking number
□Verify tracking shows delivery to vendor
□Note expected credit amount on each item
□Flag any returns not confirmed delivered within 5 business days
05
Monthly credit confirmation
□Pull vendor statements from all suppliers
□Match credit memos to tracked "Returned" items
□Flag any items returned >14 days ago with no credit
□Call vendor to resolve missing credits (have tracking number ready)
□Update each confirmed item to "Credit Confirmed" status
Want the checklist to run itself?
CoreBack Ledger automates every step on this checklist — OCR intake, QR labels, due-date nudges, and credit confirmation. Free for single shops.